Best Practices for Increasing Productivity Using Technology


Improving the productivity of the employees of a company is a challenging proposition. The remote work arrangements that some companies have continued to implement only made it challenging for employees to work together. This situation can affect employee engagement and the quality of work of the employee.

But companies can still improve productivity by using technology. They can use the latest developments in technology to facilitate collaboration and enhance performance to meet their productivity needs. Here are the best practices that companies consider to improve productivity by using technology.

Bridge Gaps Using Communication Software

Even though communication software has existed for decades, the pandemic highlighted its importance as people started working from home. These types of software have evolved from simple text-based systems to full-blown video conferencing apps. Using communication software can reduce instances of miscommunication between colleagues. Companies can also use the software for conducting interviews, training, and meetings. The software is also useful for companies that plan to launch a product or service virtually.

The free versions of some video conferencing apps have limitations on the length of time people can use them in one sitting. While the length of time is adequate for many companies, some may want to subscribe to increase the length of time they can use the app. Paid versions also allow more people to attend a video conference than the free version of the app.

Use Automation Tools

Companies can also incorporate automation tools to facilitate work. These tools can automate many tasks, including scheduling, updating contact lists, and responding to emails. Automating these tasks will allow employees to focus on other important tasks. It also streamlines the workflow and improves productivity.

To ensure these tools work, the company should conduct a network test automation. The test will check if all the tools are functioning and utilize the company’s network without any issues. This is particularly important if the company has remote employees who may not have physical access to the on-site network and rely on cloud-based networks.

Organize Workflows Through Cloud-Based Tools

Cloud computing offers a lot of benefits for companies with employees working remotely. It allows employees to access company tools and resources even if they are not working in the office. The technology also provides access to the company’s database if it uploads it on a cloud.

Many companies operate the majority of their workloads through a cloud. This facilitates productivity and collaboration among the members of the team. Using the technology also enhances performance since the employees can readily access the company’s resources even if they are working from home.

But companies should also prioritize security to avoid breaches, which can be disastrous for the company if the breach affects their clients’ personal information. Due to this, cloud computing services use encryption to prevent any unauthorized access to the database of their clients.

Identify Weak Points

Companies should also identify any weak points in their system to ensure their employees remain productive. When the pandemic started, many companies allowed their employees to work from home. While many of these employees used their computers at home for their work, some companies paid for their remote employees’ computers, desks, and chairs. They even provided a monthly stipend for phone and internet expenses.

Companies need to check for any weak points in their system that can affect the performance of their employees. These weak points include an old computer, poor internet connection, and even a workspace that’s not conducive for work. After identifying these weak points, the company should focus on solving the issue to improve the productivity of its employees.

Utilize Employee Engagement Software

Companies can also increase job satisfaction among their employees and increase retention by using employee engagement software. These types of software help employees immerse themselves in the mission and vision of the company. It is designed to improve productivity and efficiency among the employees.

They are used by the human resources departments to ask and monitor feedback from employees about their work. The software also facilitates the recognition of the achievements of the employees. It can also promote positive activity and motivate employees to do their best.

But the software is not limited to providing recognition from the management of the company. The software also allows colleagues to thank a teammate who facilitated their jobs or helped them complete a project. It promotes teamwork and even allows employees to get incentives for their achievements.

Improving the productivity of employees has been one of the biggest challenges of many companies. But technology makes this easier, which is particularly helpful during a pandemic.

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